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Services / Exxat Approve
A Compliance Service
That Practically Runs Itself
Student Documents collected, reviewed
and approved for you.
Powering Compliance
from Admission to Graduation
Exxat Approve centralizes the collection, review,
and approval of compliance documents—from flu shots
to drug screens—so students, programs, and clinical sites
stay aligned with ever-evolving regulatory standards.
Available as an add-on to Exxat Prism, Exxat Approve
service reduces administrative work and ensures
students are ready for placement.
10M+
Documents
Reviewed
100K+
Active Students
on Approve
770+
Health Science
Programs
50+
Medically Trained
Professionals
Take Compliance Off Your Plate
Exxat Approve is a delegated compliance solution that saves your team
hours of manual work and giving you real-time visibility into data. We manage
the entire process, so you can focus on what matters most.
Hands-off Review
Our team of medical professionals
reviews documents based on your
program’s unique guidelines.
Student-driven Submission
An easy-to-use system that lets students upload documents with just a few clicks.
Direct Communication
We directly notify the students of
non-compliant submissions.
Smart Reminders
Automated alerts about expirations
and due dates help you stay ahead of deadlines.
Custom Timelines
Tell us key dates & deadlines,
and we’ll keep everything
on track.
Admin Oversight
View easy-to-access, clear reports
and live updates through an easy-to-use dashboard.
See Exxat Approve in Action
Streamline Reporting,
Mitigate Risks, and Automate
Compliance.
Everything You Need for Hassle-Free Compliance
Track immunizations, certifications, drug screens, and background
checks— without the paperwork chaos.
Student-Driven Compliance
Exxat Approve tracks immunizations, Lab reports, TB, certifications, licenses, Background checks & drug screens, providing hands-off expert review in 24-48 hours.
- Notifying students of non-compliant submissions
- Automated alerts for expirations and due dates
- Real-time dashboards and reports to monitor progress
Integrated Services
and Dedicated Support
Exxat Approve reduces admin burden with smart
integrations and a support team that steps in when
students need help.
- Dedicated email & chat support for students
- Dedicated Customer Success Specialist for the school partners
- Vendor partnerships for Drug screening & Background checks
Admin Oversight
and Site Readiness
Exxat Approve gives you one-click access to
compliance data & reports keeping clinical partners
informed and placement-ready.
- Custom timelines aligned to cohorts for admissions or placement
- Securely share student profiles with clinical sites
- Connecting with school partners on student progress as needed
A Seamless Workflow, Managed for You
We handle each step—from student uploads to final approvals—so you stay stress-free.
Initial Setup +
Document Collection
Create custom program
checklists
Students upload documents
(immunizations, certifications,
background checks)
Expert Review
+ Communication
Expert document review
within 24-48 hours
Automated status
updates from submission
to expiration
Compliance Monitoring
+ Reporting
One-click compliance
reports
Secure profile sharing
with clinical sites
Frequently Asked Questions
How does Exxat Approve manage the compliance review process?
Once students submit documents, our trained reviewers check each item against your program’s requirement guidelines. This compliance review process includes immunization compliance, background checks, certifications, and more. If something is missing or incorrect, our team communicates directly with the student—saving you time and effort.
What kind of documents can be tracked using Exxat’s immunization tracking system?
Our immunization tracking system supports a wide range of student requirements, including flu shots, TB tests, BLS/CPR certifications, drug screens, and more. Combined with automated reminders and secure dashboards, Approve helps programs stay ahead of deadlines and ensure full immunization compliance.
Can Exxat Approve track immunizations and certifications for students?
Yes. Exxat Approve functions as a certified profile immunization tracker, allowing students to upload their immunization records and certifications through a secure portal. Our immunization review service ensures each submission is verified and up to date, helping programs maintain accurate records and readiness for clinical placements or admissions
Trusted by Leading Academic Institutions & Programs
“Exxat Approve made the complicated process
of organizing, gathering, and improving the clinical
requirements manageable and efficient.”
Dr. Lynn Fitzgerald, PT, DPT, MED
Director of Clinical Education, University of Pittsburgh
Doctor of Physical Therapy Program
The Exxat Advantage
The Exxat ecosystem simplifies clinical and
experiential education for schools, supports sites
in building a strong talent pipeline, and empowers
students throughout their journey.
With Exxat Approve, compliance becomes one
less thing to worry about. It keeps your program on
track with less effort and greater confidence—
reducing delays, improving accuracy, and
giving you complete visibility.
Learn how the University of
Pittsburgh simplified compliance
with Exxat's Approve service.
Ready to simplify
compliance management?
See how you can effortlessly ensure compliance
and meet regulatory standards for both your program
and your students.